Copyright: (c)1998, Microsoft Corporation.


Contents
Overview

Welcome to the Address Book

Opening the Address Book

How To...

Work with Contacts

Adding contacts to the Address Book

Changing contact information

Creating groups of contacts

Adding a contact to an existing group

Sorting names in the Address Book

Deleting items from the Address Book

Printing Address Book information


Address Book features
Welcome to the Address Book

The Address Book provides an easy way to store e-mail addresses and other contact information for easy retrieval by programs such as Microsoft Outlook Express. Here are a few of the features that make the Address Book useful and convenient.

Store phone numbers and e-mail, home, business, and home page addresses

The Address Book is more than just a way to keep track of e-mail addresses, it enables you to store multiple e-mail addresses, home and work addresses and phone numbers, and even cellular phone and fax numbers. You can even store Internet addresses and distribution lists. And for information that doesn't fit in these categories, there's a generous section for notes.

Print all or part of your Address Book and take it with you

Now you can print your Address Book to take with you in your personal planner. With three page styles to choose from, you can either print all contact information, business information, or phone numbers, for any or all contacts.

Create personal mailing lists for e-mail messages

You can create lists of e-mail addresses associated with your company, family, or associations. Just create a group name, and add names from your Address Book (or create new e-mail addresses). Any time you want to send e-mail to everybody in the group, just use the group name instead of entering each name individually.


Opening Address Book
To open Address Book

In Microsoft Outlook Express, click the Address Book button on the toolbar.


Adding contacts to your address book

There are two ways to add e-mail addresses and other contact information to the Address Book:

Add e-mail addresses from mail you receive in Outlook Express

Type in new contacts.


Adding names from e-mail messages to the Address Book
To add names from e-mail messages

In Outlook Express, right-click the name, and then click Add to Address Book.


Entering contacts into your Address Book
To add a contact to the Address Book

1	In the Address Book, click the New Contact button on the toolbar.

2	Type the first and last names for the contact.

A display name is required for each contact. If you enter a first, middle, or last name, nickname, or company name, a display name is created for you.

3	On each of the tabs, add the information you want.

Related Topic

Changing contact information in the Address Book


Changing contact information in your Address Book
To change contact information

Locate and double-click the name you want in the Address Book list, and then change the information as needed.

Tip

To delete a contact, select the contact name in the Address Book list, and then click the Delete button on the toolbar. If the contact is a member of a group, the name will also be removed from the group.

Related Topic

Adding contacts to the Address Book


Creating a group
To create a group

You can easily send messages to a group of people by creating a mailing group (or alias) containing their names. Then, you just type the group name in the To box when you send messages. You can create multiple groups, and contacts can belong to more than one group.

1	In the Address Book, click the New Group button on the toolbar.

2	In the Group name box, type the name of the group, and then click Select members.

3	Select a name in the list, and then click Select.

To add people not currently in your Address Book list, click New Contact to create an Address Book entry, and then select it.

4	Click OK, and then click OK to close the group Properties dialog box.

Related Topics

Deleting contacts and groups from the Address Book

Adding contacts to an existing group


Adding contacts to an existing group
To add a contact to an existing group

1	In the Address Book list, double-click the group you want.

2	If the contact is already in your address book, click Select Members. Otherwise, click New Contact.

3	If you are adding names from your address book, select one or more names from the list, and then click Select.

If youre adding new names, fill in the appropriate information.

4	Click OK, and then click OK to close the group properties dialog box.

Related Topics

Deleting contacts and groups

Creating groups


Sorting names in the Address Booklist
To sort names in the Address Book list

Click the column heading above the name list to sort by that heading. To switch between ascending and descending sort order, click the column heading again.


Printing Address Bookinformation
To print Address Book information

1	In the Address Book, select the contact(s) you want to print.

To select a block of names, press and hold down the SHIFT key while you click the names.

To select individual names, press and hold down the CTRL key while you click the names.

2	Click the Print button on the toolbar, and then select a printing format:

To print all Address Book information about the contact(s), click Memo.

To print business-related information about the contact(s), click Business Card.

To print a list of phone numbers for the selected contact(s), click Phone List.

Tips

You may be able to customize the size and orientation of your printed Address Book pages. To view your printers options, click the Properties button in the Print dialog box.


Deleting contacts and groups from the Address Booklist
To delete contacts and groups from the Address Book list

To delete a contact, click the contact in the list, and then click the Delete button on the toolbar.

To delete a contact from a group, double-click the group name, click the name in the Members list, and then click Remove.

To delete a group, click the group name in the list, and then click the Delete button on the toolbar.

Notes

When you delete a contact, the contact name is also removed from any groups it is in.

Deleting a group does not remove its members from the Address Book list.